1099 Electronic Filing Basics

Virginia 1099 Rules | E-File VA 1099's

Looking for Virginia 1099 Filing Requirements?

This page provides the latest resources on Virginia state 1099 filing including compliance rules, sending 1099 forms electronically, filing due dates, reporting thresholds and agency contact information.

Our W2 Mate® software makes it easy to report your 1099 forms with the IRS and Virginia department of revenue, both electronically and on paper.Our 1099 software can import Virginia 1099 amounts from QuickBooks, Excel and other tax software.

  • File the following forms with the state of Virginia: 1099-MISC and 1099-R.
  • Filing due dates: File the state copy of form 1099 with the Virginia taxation agency by February 28, 2019.
  • Reporting threshold: If you file 250 or more 1099 forms with Virginia you must file electronically.
  • When filing federal copies of forms 1099 with the IRS from the state of Virginia the mailing address is: Department of the Treasury , Internal Revenue Service Center Austin, TX 73334.
  • When filing state copies of forms 1099 with Virginia department of revenue, the agency contact information is: Virginia Department of Taxation, W-2 Processing, Post Office 1278, Richmond, Virginia 23218-1278.
  • Compliance rules: 1099 data must be in a text file and formatted according to IRS publication 1220 to be submitted electronically through the Virginia DOR Web Upload system. Web Upload supports Form 1099-R and Form 1099-MISC. Form 1099-R data and Form 1099-MISC data must be submitted in separate text files. Any other forms in the 1099 series should be mailed in on paper along with the Form VA-W. If you participate in the Combined Federal / State Filing Program, you do not need to file the 1099 forms directly with the Virginia Tax Department.
  • Our W2 Mate software helps users of major accounting packages including some free and open source ones print and e-File Virginia 1099 forms. Some examples include Intuit QuickBooks, Microsoft Dynamics, Peachtree, Sage 50 Accounting, Aria Systems, NewViews, QuickBooks Online, Compiere, Advanced Business Solutions, TurboCASH, NolaPro.

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